Where do I start?
- To do anything on Well Judged, you'll need to register for a free account. Then it depends what you want to do.
- For individual assessments, you will first need to buy credits before submitting your images. For competitions, you'll need to join a group or create your own before you can create or enter a competition. Read more about that in How competitions work.
What's the difference between individual assessments and competitions?
- When you submit an image for an assessment, it will be assessed by one of our judges on its own. There are different types of assessments that give different levels of detail. Each assessment costs credits, which can be purchased here.
- When you enter an image in a competition, the judge (or judges) assess all the images in that competition against each other, giving each a score.
- Competitions can either be between groups (the group with the highest total score wins), or between the members of a single group (the image with the highest score wins).
- Competitions can vary greatly depending on how they are set up, so if you haven't already read it it's worth looking at our section on how competitions work.
How do I upload images?
- The Upload Images page is located within My Account, which means you need an account to see it. If you have an account, log in and then the Upload Images page will be available. If you don't have an account, you will need to register.
Are there any images I shouldn't upload?
- Yes. Here is some rough guidance that should point you in the right direction, but you must refer to our Terms and Conditions for a definitive answer.
- First, anything that isn't your own work (unless you have been authorised to do so by the image owner). Second, anything that is illegal or sexually explicit. Third, anything that could be considered offensive.
- Anything we consider offensive we will remove. We appreciate it's not always obvious what might be considered offensive, but common sense will get you a long way. Please be particularly careful when submitting images for individual assessment because they are then publicly visible to anyone (including children) in the assessment archive. (Take a look at How does the Privacy setting work? and Why don't image privacy settings apply in the assessment archive? for more information on why that is.)
- Of course nudity or semi-nudity is found in portraits and is acceptable in the right forum. Images entered in competitions can be witheld from general public view in competitions, but group and host administrators must bear in mind that all group members can see all images entered when results are published. Unfortunately we don't (yet) have any content filters in place for individual assessment, so for the moment we don't accept submissions for that style of photography.
- The last kind of image that usually needs some thought is pictures of people. Two examples illustrate the point. One, images of children. This is a sensitive area and unless you have parental consent we suggest you exercise caution. It's your call though. And two, portraits in general. Would the subject be pleased to know that he or she is displayed on the web? The best way to be sure is to ask them, but again, it's your decision.
Should I re-size my image before uploading?
- It depends. When we talk about the size of an image, we are referring to the number of pixels. In one sense, the more pixels, the higher the resolution and therefore the higher the "quality".
- But it's not quite that simple. Screens can only display a certain number of pixels, usually far fewer than the amount captured in a modern digital camera. So there's little point in having a massive file containing zillions of pixels if you're only ever going to display on a screen. Our judges will view your images on screens no bigger than 1920 x 1080, so there is no point in your image having a higher resolution than that. In fact, for optimum viewing, we recommend a slightly lower maximum resolution (up to 1850 pixels wide and 1000 pixels high for portrait and square format images). What we're aiming for is that images are displayed "actual size" on our judges' screens, without any reduction in size to fit them on, because that can cause a slight reduction in quality. When images are opened and viewed on the site, they don't fill the screen right to the edges - instead they are opened in a window that is slightly smaller than the screen size. Hence our recommendations for slightly smaller images.
- To ensure absolutely optimum viewing therefore, you may need to resize your images. Now, advanced photographers will know that the "quality" of a resized image isn't just determined by the number of pixels. HOW the image is resized also has an impact. However the difference is usually hardly noticeable, so unless you can see a significant difference when viewing the resized image then it's probably not worth worrying about.
- You can also look at an example of the same image that has been resized to different dimensions. We think this shows that as long as you are resizing and sharpening to roughly the right size for display, any possible loss of quality is hardly noticeable.
- If all this seems a bit overwhelming, then don't worry. We are talking about very subtle differences in how an image will appear. If resizing and image quality issues are just too technical for you, then the simple method is to upload your images and view them full screen on the site by clicking on them. If your screen is 1920 x 1080 or less and your images look as you'd expect (and they almost certainly will), then they should look fine to our judges too.
What's the difference between Table mode, Gallery mode and my Public Gallery?
- When you first go to My Images, the page will display in Table mode. This gives you various types of information about each image, and the chance to select multiple images for submission or deletion.
- On that same page you can switch to Gallery mode, which displays your images in a gallery of larger thumbnails. That makes it easier to find the one you're looking for by sight, but you then have to click through to the particular image page to submit it for assessment or delete it.
- In Gallery mode, you get the option to visit your public gallery. This gallery looks exactly the same, but it only displays those images that you have made available for public viewing. These images can be viewed by the general public, and you are welcome to share the page url with others, or use the sharing options provided on that page. No-one can ever access your images in Table mode or Gallery mode.
- Do remember though, all your assessed images (and their assessments) appear in the assessment archive, regardless of what privacy setting you have given them, although your name is never displayed in the assessment archive.
How do I delete my images from my account?
- Go to My Images, then choose "Delete" in the dropdown against the image and hit the "Submit" button.
- If the Delete option isn't there, it means your image has either been entered in a competition or has been submitted for assessment. To make the option re-appear, you must remove the image from any competitions and, if it has been assessed, also ask us to remove it from the assessment archive through the contact page.
How secure are my images?
- About as safe as they can be on the web, which unfortunately means "not very". We believe we have implemented good practice to deter image theft, but it's well documented that preventing the copying of images from the web is simply impossible. All photography sites have the same problem, whether that's flickr, a camera club site, or a professional photographer promoting their work.
- We can make it a little more difficult, and we do, but you should know that if an image is visible on the web, then anyone with just a rudimentary understanding of html can probably get hold of it. And there's always the Print Screen button too...
- As amateur photographers ourselves, we know that the prospect of image theft is disconcerting. However, since most of us make little or no effort to sell our work, we are generally content to accept the risk. If you are concerned, then do take a look at What can I do to improve image security?
What can I do to improve image security?
- Watermarking is your best bet. It doesn't stop the copying of images in the first place, but it certainly makes it harder for a thief to use or profit from your images. A quick search on Google will turn up lots of tools to help you - some free, some not. Some of us watermark our images rigorously, some don't bother at all. It's a personal choice.
- We don't offer watermarking at Well Judged, because positioning a watermark automatically will often spoil an image. And since you're wanting your images assessed by a judge, you need them to look exactly as they were when uploaded.
- If you wish, there's no reason why you can't watermark each image manually yourself though, prior to upload. Our judges are aware of the image theft issue, so they'll do their best to ignore a watermark. If it really detracts from the image though, because of poor positioning, you can be sure they'll comment on it.
How does the Privacy setting work?
- The Privacy setting determines whether an image appears in your Public gallery, and whether its individual assessment results are publicly viewable. It has no effect on viewing rights in competitions.
- When you upload an image, its privacy is set to "Restricted" by default. You can change that setting at any time by going to that image's page (by clicking its title in My Images). Each image can be set to "Restricted", "Image public", or "Public".
- A "Public" image can be viewed by anyone, together with the results of all its individual assessments. The image appears in your Public Gallery, and anyone who has the url to the image page (probably because you've shared it with them) will be able to view the image.
- When you set an image to "Image public", the image itself remains visible to all (as if it had been set to Public), but all its assessment results are hidden.
- Setting an image to "Restricted" means it doesn't appear in your Public gallery, and even if someone has the url to the image page, they won't be able to access it.
- However. Any image that is assessed goes into our assessment archive, regardless of its privacy setting. Any image in the assessment archive can be viewed at a reduced size by anybody else, including the general public, regardless of image privacy settings. Those with full access to the archive can also see the images at full size and access the assessment results, also regardless of any privacy setting. The names of image owners are not displayed on images set to "Restricted", so the author can remain anonymous, but the images and the assessments are there and visible to others.
- That means the only way to keep an image truly private is to never submit it for an assessment or enter it in a competition, and to keep it set to "Restricted". To find out more on we work things this way, have a read of Why don't image privacy settings apply in the assessment archive?
Why don't image privacy settings apply in the assessment archive?
- We want to help you improve your photography. We know, from our own experience in camera club competitions, that you can learn huge amounts by seeing other people's work assessed, not just your own.
- So that's why we have the assessment archive. You can filter the archive by genre, standard, and product type to find assessments that you can learn from. We think it's invaluable - an essential part of Well Judged. And of course it only works if there are loads of images of all different kinds in there. So we look at it like this - since we're giving you access to other people's assessments it's only right that your work goes in there too.
- We do understand that newcomers (and sometimes even old hands) might be shy. That's why you can keep your images anonymous (by leaving the privacy setting to its default value of "Restricted"). Camera clubs do try to keep the anonymity too, but you can bet that at your first competition someone will ask which images are yours!
- We also understand that there are other reasons why some images need to remain completely private. (Take a look at Are there any images I shouldn't upload? for more information.) For the moment though, we don't offer the option of completely private assessments, so please make sure you understand what you can and can't do with respect to image privacy before uploading.
How do I terminate my account?
- Just go to My Account, and then Account Status. There you will find a link to close your account.
- After account termination we will give a refund for any credits remaining on your account, less an admin charge to cover any transaction cost of making the refund.
Where to start?
- Buy credits. Upload images. Submit images for assessment. Get your assessments results. Those are the basic steps.
- If you've had a good look round the site and you now want to have some of your images assessed, the first thing to do is buy some credits.
- Once that's done you'll be given access to the My Account section of the site, which includes the Upload Images page. Do pay attention to the instructions on what you can and can't upload - the main technical requirement is that your files are jpegs and less than 12MB in size. Then you can submit your images for assessment from within My Account on the My Images page. There you'll be able to see when the assessments will be returned to you before you submit your images. As soon as your assessments are done we'll email you to let you know.
Can I have a trial before buying?
- We don't offer a free trial. However we do give you lots of examples to look at, both basic and full assessments. You should get a clear idea of what you'll be buying by looking at those.
- Don't forget you can also browse all the images ever assessed in our assessment archive. Until you buy some credits you won't be able to view the images at full size or access any video assessments, but you can get a good feel for the quality each Standard represents by filtering the archive by different standards.
Are titles important?
- Our judges will always take the title into account when assessing an image, so yes titles are important.
- Titles can be good and bad. If a judge feels the title is not reflected in the image, then that may weaken the overall impression. So for example if the image is titled "Impact!" and the image does not convey a strong sense of impact, then the judge will comment on that.
- Equally though, a title can help the image with context, or even humour. Don't under-estimate how hard it can be to "work out" an image when you're not the one taking the photo. As an example, we heard of an image being marked down in a competition because the judge thought it was slightly out of focus. "I should have titled it 'Mist on the moor' instead of just 'Morning on the moor'", was the rueful comment from the photographer afterwards...
- Don't feel you have to give an image a title though. You can always set the title as "Untitled" and then the judge will simply assess the image on its own. Whatever you do, just make sure you remember to give the title (or lack of) some thought before submitting an image.
Can I choose a judge?
- Right now, no, because we've just launched and we only have one judge. But that will change soon, and then the answer will be "Only in very specific circumstances". This is what we will be saying once we have more judges:
- "Our judges are all experienced at assessing every kind of image, so in general we simply assign each image at random to a judge. And if an image has been assessed previously, then we usually assign it to a judge who hasn't already assessed that image. That way you get a new opinion instead of a repeat of the old opinion. However, if the image was previously given a Basic assessment, and it has now been submitted for a Full assessment, then we give you a choice because you might be after one of two things."
- "The first scenario is that you have had a Basic assessment, and now you want a video assessment from the SAME judge so that you can hear their explanation of why they awarded your image the standard that they did."
- "The second scenario is that you have had a Basic assessment, and now you want a video assessment from a DIFFERENT judge so that you get a second opinion on the same image, but this time with a full explanation as well."
- "So whenever an image has been submitted for a Full assessment, and it has previously had a Basic assessment, then we let you choose between either a new judge, or your choice of any judge that has previously carried out a Basic assessment on that image."
How long will it take to assess my images?
- It varies. As stated in our Terms and Conditions, we try to get all assessments done in seven days, and generally they will be done quicker than that. But sometimes we have large numbers of assessments requested all at the same time (just through chance) so when that happens we need a little more time to work our way through them.
Can I leave feedback?
- Yes please! We want to hear what you think, either about specific assessments or about us in general.
- If you want to leave feedback on a video assessment, then there is a specific feedback section under the video itself. There you can leave a star rating or share your thoughts publicly with other users (Public Feedback). If it’s your image, you also get the option of sending private comments to the judge only (Private Feedback).
- For anything else, please get in touch using our Contact page.
What if I don't understand something a judge says?
- Although our judges do their best to explain as clearly as they can in their videos, you may not understand something that is said. If you are the image author, you can ask the judge what they meant using the Public or Private Feedback sections. Provided your question is clearly a genuine attempt to understand something that was not clear, the judge will respond and try to clarify.
- Please note that a request for clarification is not an opportunity to get more detail or coaching tips from the judge. Questions like, "You said I need to darken down the bright patch in the top-right. How do I do that?" won't be answered.
What if I don’t agree with what a judge says?
- Feel free to say so! We know from our own experience that there can be plenty of lively discussion about image assessments, so let’s hear it. You can leave comments on any video assessment, and if it’s your image you can also send your thoughts privately to the judge. Whichever medium you use, your comment is sent directly to the judge via email, so you can be sure it’ll be read. Judges are not obliged to respond, unless you need clarification on something that was said on an assessment of your image.
- One word of warning though – don’t think our judges are going to change their minds. Standards are awarded based on a stand-alone assessment of your work, so additional information or explanation will never change a judge's opinion. You might think, "But the judge didn't notice X in my image! And if they had, surely they would have given it a different assessment..."
- Well, perhaps they would have. But the fact is they didn't notice X. And that might tell you something about X. Perhaps it isn’t as noticeable to others as it is to you. Judges see what they see, notice what they notice, and assess accordingly. Your image must stand on its own: no coaching from the sidelines.
- Perhaps the only circumstance where a judge might revise an assessment is if it became clear that the title had been misread. (By that we do not mean misinterpreted, we mean literally misread in that a wholly different word was read in error.)
Can I always access the assessments where I've left feedback?
- Yes. If you rate or comment on an assessment you will always be able to access both the assessment and the image page. Even if you subscribe to receive comments on an assessment without actually commenting yourself, you will still always have access to the assessment and the image. That's true even if the image is set as "Restricted" and you no longer have access to the assessment archive. We do things this way so that you will always be able to see any additional comments and respond to them.
- How do I create a competition?
- What's involved in managing a competition?
- How does it work if our judge(s) will be judging live and not in advance?
- Do we need internet access at the venue if judging will take place live?
- Are participants notified when I move a competition from one stage to another?
- Can I move a competition back a stage?
- Can I delete a competition?
- One of our judges can no longer take part – what do we do?
- Accurate colour representation is critical for fair judging – how do we deal with that?
- What image requirements (size and colour space) should I specify for my competition?
- Who can be a judge?
- What is observer judging?
- How long does judging take?
- Can you accommodate a panel of judges scoring using pads?
- When a judge scores in advance can everyone see the scores?
- How do I record audio comments for uploading to the site?
- I've decided I don't want to score / comment as an observer judge after all, but I've already done some – how do I delete them?
- How do I join an existing group?
- How do I create a group?
- How do I invite someone to join my group?
- What does a group administrator do?
- How do I become a group administrator?
- How do I communicate with group members?
- Can I remove a member from the group?
- Can I remove a fellow administrator or take away their administrator rights?
- What happens to my competition entries if I leave a group or I am removed from a group?
- Some of my group's members are uncomfortable using the Internet. Can I enter images on their behalf?
- We are getting bombarded with join requests – how do I deal with this?
- Why can't I see all the results of a competition?
- Who decides which results are viewable and by whom?
- Can I remove my image from a competition?
- I removed an image from a competition, but now I've changed my mind – can I put it back?
- Can I prevent the general public from seeing comments and scores on my images?
How do competitions work?
- If you haven't already, please take a look at our page on How competitions work.
How do I enter a competition?
- First, you must be a member of a group. And second, that group must have a competition ready at the Open status.
- Then when you go to your Competitions page in your Account, you will see the competition. Clicking on it will take you through to the competition overview, and from there you can access everything you need to participate in the competition. To enter images, you just need to upload them and then visit the competition Entries dashboard.
- If you aren't a group member take a look at How do I join an existing group? and How do I create a group?.
- If you are already a group member but your group has no open competitions, you will need to ask one of your group administrators to create a competition. Alternatively, you could become a group administrator yourself - and then you could create competitions whenever you wanted. See How do I become a group administrator? for more info.
What is the difference between a nickname and a display name?
- Every time you enter a competition, you must choose a display name for yourself. This is the name that will appear against your images if you choose to have your name viewable. (See Can I remain anonymous? for more info on showing or hiding your name.)
- You choose a nickname when you first create an account, and you edit it in your Profile within your Account. Your nickname is used outside of competitions whenever your name appears to someone else on the site. For example, when leaving comments on individual assessments (i.e., nothing to do with competitions), your nickname will be displayed. And when you belong to a group, your email and your nickname are visible to the group administrators (but not to other group members). Lastly, your nickname is used as a default when setting your display name for a competition, although you can set your display name to whatever you like instead.
Why do I have to set my display name every time I enter a competition?
- You may want to appear differently depending on the competition. For example, when competing with friends, "Tom Smith" might want to appear as "Tommy", but when competing in a regional camera club competition he might want to appear as "Tom Smith LRPS".
Can I remain anonymous?
- Up to a point, yes. You can use the Display author settings in the Entries dashboard to show or hide your display name. And of course the display name you choose can be an alias. However, remember that your group administrators can always see both your email address and your nickname, and competition host administrators can always see display names for all entrants.
- That means you can remain entirely anonymous to everyone other than your group administrators and the competition host administrators.
I've changed my mind – can I withdraw from a competition?
- If the competition is at the Open stage then you can simply remove your entries using the Entries dashboard.
- If the competition is at the Closed stage (i.e., just before Judging begins) then a host administrator can withdraw your entries. If they can't or won't do that for any reason, you can also remove your own image. This is possible at any time after the competition closes, and even after the results are published. It's not quite the same as withdrawing from the competition, but will probably have the result you are looking for. Take a look at Can I remove my image from a competition? to find out more.
Managing a competition
How do I create a competition?
- You must be a group administrator to create a competition. if you are, you will see the option to create a competition on your Competitions page in My Account.
What's involved in managing a competition?
- Outside of the Well Judged site, someone will need to do everything that has to happen with any photo competition: pick a date, decide on the competition rules, schedule when entries will close and when judging will take place, line up a judge (or several), and invite other groups if it's an inter-group competition.
- Within the Well Judged site, host administrators handle everything from the Manage Competition page, which is accessed by going to Competitions in My Account, clicking on the competition, and then choosing Manage competition from the Menu.
- A competition goes through several stages, and in essence the host administrators are responsible
for doing whatever needs to be done at the current stage and then advancing it to the next one.
There is more detailed guidance available on the Manage Competition page
(make sure you click on the icons for contextual help),
but here is a summaryof what happens at each stage.Summary of competition process
A competition moves through several stages from its first beginnings to the final published results:
- Draft. The host administrator creates the competition, sets the rules, create classes (such as Beginner, Intermediate, Advanced) if desired, and invites groups to participate.
- Open. Members of participating groups upload their entries. Host and group dministrators are able to view images and check that numbers and format correspond to the entry requirements. Group administrators can edit titles and remove images within their group.
- Closed. Images can no longer be entered. Entrants can view their own images but cannot add, edit or remove images. The host administrator checks entries and is able to edit titles and remove images if necessary.
- Judging. The competition judges score images and make comments as appropriate. If the host administrator has selected the corresponding options, entrants or members of participating groups will also be able to score images and make comments. These scores and comments will be displayed separately from the judges' and do not affect the official result.
- Review. If there is more than one competition judge, each judge can now see all the other judges' scores. At this point, judges can propose images for awards, such as 'Overall winner' (if one or more images are tied), 'Commended', or a favourite from each judge. The host administrator finalises the awards, previews the results and then publishes them.
- Published. Initially, only group administrators can view results, and there is the option to present the results in a projector-friendly format. Then administrators (either host or group depending on the competition settings) can give access to entrants to view the results. Administrators for each group may also choose to create a publicly viewable version of the results. Various options are available to control what is publicly displayed.
- And if you do run into any difficulty please just contact us. We'll do our best to get back to you quickly.
How does it work if our judge(s) will be judging live and not in advance?
- If you have no internet at the venue, you can download the offline judging app at the judging stage (see the next question). If internet is available, you can simply have your judge(s) log in at the time and then you can display images and record the scores using their account(s). The process is exactly the same as if the judge was judging from home. (Guidance on how to judge as a competition judge is available in the video Competition judges - How to judge a competition).
Do we need internet access at the venue if judging will take place live?
- No. When it comes to the judging stage you can download an offline app for use on a laptop without internet access. If you have more than one judge judging simultaneously, you must download an app for each judge and use a different computer for each judge. You can upload the scores once judging is complete and you have internet access again. (Note that the offline app doesn't handle comments, only scores.)
Are participants notified when I move a competition from one stage to another?
- No. You will need to notify whoever is appropriate. For example, when you open a competition for entries, you will need to inform both your group members and the group administrators of any other groups participating in your competition. Or when you move the competition from Closed to Judging, you will need to let the judges know they can start judging.
Can I move a competition back a stage?
- If you are a host administrator, then yes. The option is available from the Manage competition page. You will be warned of the consequences of doing so and asked to confirm.
- The consequences vary depending on the stage. For example, if you go back from Closed to Open, nothing happens except that members can enter or remove images again. However if you go back from Judging to Closed, then all comments and scores left by competition judges or observer judges are deleted.
Can I delete a competition?
- If you are a host administrator, then yes. The option is available from the Manage competition page as long as the competition has not been Published. If it has been published you will need to move it back to the Review stage before you can delete it.
One of our judges can no longer take part – what do we do?
- If no judging has yet taken place, you can put the competition back to the Closed status, remove the judge and invite another if you wish.
- If some judging has already taken place and you don't want to lose the data by going back to Closed, please contact us. We should be able to tidy things up without losing the data, but it may take a little time. We will need to understand exactly what you want to do (e.g., remove the judge or replace with another) and the more complex the competition (e.g., classes, multi-group, multi-judge) the more time we will need to reset everything.
Accurate colour representation is critical for fair judging – how do we deal with that?
- To be certain of fair judging, you must make sure of two things whenever the competition is being judged: 1) The images are being viewed on a calibrated device; and 2) The images use the sRGB colour profile.
- Calibrated devices. Judges may assess images at home on their computers, or the images may be displayed through a projector. Whichever method is used, the device should be calibrated for accurate colour representation.
- sRGB colour profile. Images on Well Judged are viewed using a web browser - whether viewed online on the website or using the downloaded offline judging app. That means that all images must be saved with an sRGB colour profile for accurate colour representation.
What image requirements (size and colour space) should I specify for my competition?
- Colour space is easy - all images should be uploaded with an embedded sRGB profile.
- Image size can be more complicated. The short answer is you won't go far wrong if you specify a maximum of 1850 x 1000 pixels. The long answer is that the optimum size depends on the devices on which you will be displaying and judging the images.
- The ideal is that every image is displayed at its actual resolution while taking up as much of the screen as possible. In other words, we don't want the image to be squashed to fit the screen beecause that can cause a slight loss of sharpness, and we don't want the image looking tiny in the screen either.
- However, an image may well be displayed on lots of different devices. It might be assessed by a judge at home, displayed later on a projector when results are presented, and then accessed by participants viewing results at home. Or it might be judged when displayed on a projector, and then viewed afterwards on people's screens.
- So if you know the images will only be judged when displayed on a projector of 1024 x 768, you might want to set the max image size to 950 x 700, say. (Slightly smaller than the projector resolution because the images don't quite take up the full screen when displayed through the Well Judged site.) But that would mean that images viewed by people at home on 1920 x 1080 screens would appear small in the screen.
- You will probably have to compromise, and it's up to you how you do it. At the end of the day though, we don't think you have much to worry about. If an image is shrunk a little to fit on a screen, we find that any loss of sharpness is so small as to be unnoticeable. We think this example of the same image resized to different dimensions illustrates the point. In our view, unless a "full size 10MB+" version is squashed down to display on a 1200 x 768 screen, say, any loss in quality won't be noticeable.
- Since 1920 x 1080 is a common screen and projector resolution, we recommend 1850 x 1000 pixels as an image size that will work well on most devices.
Who can be a judge?
- Anyone. Host administrators invite judges for competitions. Judges need to register for a free account if they don't already have one, but that's the only technical requirement.
- However if judges are judging on their own screens, we do recommend they are calibrated and properly configured (see Accurate colour representation is critical for fair judging – how do we deal with that?)
What is observer judging?
- If the host administrator has selected this option, then not only can the official competition judges score and comment on entries, but members of participating groups can too. We call this observer judging.
- The host administrator can choose whether to enable observer judging, whether to limit it to entrants only or all members of participating groups, and whether to allow comments or scores only.
- Observer judge scores and comments are kept separate from the competition judge scores and comments, and the result is determined only by competition judge scores.
How long does judging take?
- That's up to the host administrators and the judges. The Judging phase of the competition ends only when the host administrators advance the competition to Review. Judges can judge from home over a period of time before results are published, or it can be done "live" on the day.
Can you accommodate a panel of judges scoring using pads?
- No, we don't support that. Each judge must score by using a computer with Internet access directly.
When a judge scores in advance can everyone see the scores?
- No. No-one can see anyone's scores during Judging, apart from host administrators. When the competition moves to Review, competition judges can see each other's scores, but they can't see observer judge scores. Observer judges can't see anyone else's scores.
- Everything is revealed when the results are Published.
How do I record audio comments for uploading to the site?
- However you want. As long as the file is mp3 and no bigger than 20MB, you can upload it. You need a separate file for each image, so 20MB will be way more than enough for a few minutes commentary.
- There are lots of free mp3 recording programs available on the Internet. We don't recommend any in particular, but we have used MP3mymp3 recorder and it seems to work fine.
I've decided I don't want to score / comment as an observer judge after all, but I've already done some – how do I delete them?
- If the competition is still in the Judging phase, you can un-submit some or all of your assessments all in one go. From the competition overview, first click on "Judge competition" (or a particular class if there are classes). Now you can uncheck the checkboxes in the Submit column and hit the "Save" button. Any assessments that are not checked will be deleted when the competition is moved to Review.
- In Review you cannot edit your assessments. Host administrators can edit your comments and delete them but they can't edit the scores. Their interface is not designed for mass deletion, so it won't be practical for them to remove many comments. Alternatively a host administrator could put the competition back to Judging, let you un-submit your assessments and then advance the competition to Review again.
- Once the competition is Published, the only option is for a host administrator to move the competition back to Review or Judging so that amendments can be made as above.
How do I join an existing group?
- For the moment, you need to be invited. (We will be allowing unsolicited requests to join a group in the future, but this feature isn't available yet.)
- A group administrator will send you an email with a link in it. Clicking on the link will take you to a page where you can submit a join request. You will then be notified when a group administrator accepts (or rejects) your request.
How do I create a group?
- Go to My Account and then Groups. Click on the Create a new group button and fill in the details. You will automatically be the first administrator of the group, so you can start inviting others straight away.
How do I invite someone to join my group?
- You must be a group administrator to invite new members. Go to My Account and then Groups. Find the group for which you want to send invitations, and then click on Manage group. On that page you will find the link you need to email to anyone you want to invite.
What does a group administrator do?
- Group administrators can invite and remove members, appoint other administrators, and make payments on behalf of the group.
- They can also create competitions, invite other groups to participate in their competitions, manage their group's competition entries, and even enter images on a member's behalf if that member has granted permission.
- If a group administrator creates a competition, then that group becomes the host group and its administrators become the host administrators. The host administrators then manage the competition process from beginning to end.
How do I become a group administrator?
- If you create a group, you immediately become its first administrator.
- If you are a group member, an administrator can appoint you as another administrator. You can resign as administrator at any time, provided you are not the sole administrator of the group.
How do I communicate with group members?
- Well Judged does not provide an internal messaging system for the purposes of group communications.
- Group administrators can communicate with their members by email separately from the Well Judged site.
That's why group administrators can see all of their members' email addresses
(as explained in the
email sharing policythat all potential members must accept before submitting a join request).Email sharing policy
To participate in a group in any way, you must agree that your email address is viewable by certain people under certain conditions. The Well Judged site does not have an internal messaging system so group members must accept that email is used instead for communication within the group.
If you are not comfortable with your email address address being displayed in the following ways, you should not submit a join request:
- When you submit a join request your email address is displayed to the group administrators who will then decide whether to accept your request to join the group.
- While you are a group member, your email address is available to the group administrators.
- If a group administrator appoints you as another administrator, your email address will be available to all members of that group.
Can I remove a member from the group?
- Group administrators can remove members who are not administrators.
Can I remove a fellow administrator or take away their administrator rights?
- No. Administrators can't be forced to resign and they can't be removed from the group. They can choose to resign themselves, and when they are just members they can be removed from the group, but once you have appointed someone as administrator you can't get rid of them if they don't want to go.
- You can request us to remove an administrator via our contact page, but we will only do so if they give their consent or they don't respond to an email from us within 30 days.
- Think very carefully about who you appoint as an administrator!
What happens to my competition entries if I leave a group or I am removed from a group?
- For competitions that are Open - Any images you entered as a member of that group will be withdrawn from the competition (although the images will remain in your account).
- For competitions that have moved beyond the Open status (i.e., Closed, Judging, Review or Published) - Any images you entered as a member of the group will remain in the competition. You will still have full access both to the results and the entries dashboard of any competition that you entered as a member of the group. That means you can still show / hide your name and remove your images at any time.
Some of my group's members are uncomfortable using the Internet. Can I enter images on their behalf?
- A group member can allow group administrators to enter images in competitions on their behalf by enabling group admin control for that group.
- The member must go to Groups in My Account, and then click on the appropriate group. The option to enable group admin control is found under My Status.
- When a group administrator chooses to Add images to a competition from the Entries dashboard, they have the option to enter images on behalf of any group member who has enabled group admin control.
We are getting bombarded with join requests – how do I deal with this?
- If you are getting unsolicited join requests from people you aren't expecting, you can either reject them or ignore them. A join request is automatically removed after 14 days.
- Please contact us if you believe the join request mechanism is being used inappropriately and we will investigate.
Why can't I see all the results of a competition?
- You are probably looking at the public version of the competition results. If you a member of a participating group, an entrant, or you judged the competition, you should be able to see the full results after you log in.
- If you don't have access to the full results then you are limited to viewing the public results - and the host or group administrators of that competition control which images, scores and comments are publicly displayed.
Who decides which results are viewable and by whom?
- The full results are only viewable by members of participating groups, entrants, and the competition judges.
- The public version of the results is configured by either the host administrators or the participating group administrators, depending on the Public view control setting, which is set by the host administrator. If this is set to host, then the public version of results is configured by the host administrators. If it is set to groups, then the group administrators for each participating group configures the public viewing rights for their group's images only.
Can I remove my image from a competition?
- If the competition is still Open for entries, you can simply withdraw it from the competition from the Entries Dashboard and it won't be included in any way.
- If the competition has moved beyond Open, then you can remove the image using the Entries Dashboard. When you remove it, the image is replaced with a blank placeholder image saying "Image removed". Any competition judge scores remain, but all other scores and comments (whether observer judge or competition judge) are no longer visible to anyone.
I removed an image from a competition, but now I've changed my mind – can I put it back?
- If you have deleted it from your account after removing it from the competition, then no. Otherwise, yes.
- If you haven't deleted it there will be an option to restore the image under its title in the Entries dashboard. Click on that and the image and all comments and scores will be restored.
Can I prevent the general public from seeing comments and scores on my images?
- If the competition has been judged, then the judge score may be displayed, but everything else can be hidden, including the image and your name if you wish. There are two possible ways.
- The first is to ask the group administrators or host administrators to set your image to Restricted view. They can do this on an image-by-image basis from the Manage public view page of the competition. They can either set it to Judge score(s) only (image, all comments and observer judge scores are hidden from public view) or Image and judge score(s) only (image and judge score(s) displayed, but all comments and observer judge scores are hidden from public view).
- The second option is to remove your image from the competition. This means the image, all comments and all observer judge scores are hidden in both the full results and the public results. Unlike the first option, you can do this yourself (from the Entries dashboard).